A Student’s Guide to the

WebAdvisor Registration Process

Plan, Seek Approval, Select Preferred Sections,

• Course schedules and registration dates released by the Registrar’s Office
• Plan using the Course Planning Worksheet (make sure that your planned courses are really offered during the planned term by checking the course schedule)
• Seek approval of academic advisor (PDP instructor for any deciding major) before registration can be submitted (only your assigned advisor can access your plan and approve it)
• Select Preferred Sections and Register for approved courses from you Course Planning Worksheet
• Registrar’s Office will check eligibility, i.e. corequisites, prerequisites, and make any necessary changes

Following are specific instructions for accessing and using the online planning and registration portion of WebAdvisor. Please note: There are multiple steps in completing this process (plan, seek approval, select preferred sections, and register), so please follow these instructions carefully.

Step 1: Plan – using your Course Planning Worksheet

Your Course Planning Worksheet is an online “scratch pad” where you can plan courses that you are going to take. This worksheet replaces the handwritten forms that you needed previously when planning your courses and working with advisors. When you place a course on your worksheet and click Submit, the course displays for your advisor to approve in WebAdvisor. Please note that when you place a course on a worksheet, you are only planning for it—you are not actually registering for the course. Also,please make sure that courses you are planning for are actually offered during the term for which you are planning; refer to the course schedule to do this(either on WebAdvisor or the printed version).

• Log on to WebAdvisor.
• From the Main Menu, click on Students.
• Click on Plan Courses under the Academic Planning section.
• Click on Create/Add to Worksheet
• Verify that your program is correct, and select Yes from the drop-down box (notify the Registrar’s Office if your program or major needs to be changed), then click Submit
• Catalog Search and Add - This screen allows you to add 3 courses at a time to your Course Planning Worksheet. Please refer to the College Catalog or the Schedule of Courses to determine the Subject and Course Number to enter in the corresponding fields. Entering information in at least 2 fields will help narrow your search so that the correct course is selected. After selecting 1 to 3 courses, click Submit.
• Catalog Search Results - This screen will list the preferred courses that you just selected and allow you to indicate in which term you would like to take them. Select the preferred term for each course from the drop-down box. Please note that you can select any term for any course; this does not mean that it will be offered during that particular term. You need to refer to the course schedule for the intended term when going through this step; otherwise, you may be selecting courses for a term that may not be offered. When finished, click Submit.
• Course Planning Worksheet – You can now see your entire worksheet. From here, you can choose to:
• Add additional courses – click on Catalog Search and Add, which will again take you through the process of adding courses to your worksheet. You need to add alternatives to your plan. Add these courses as you would any others, and make a note of which ones are your alternative courses in the public comments box. This will allow your advisor to know which courses are really your alternatives.
• Remove unwanted courses – click on Modify to remove courses from your worksheet or to add public (you and your advisor can see) or private (only you can see) notes.
• Finish and return to the main menu – click OK

Step 2: SeekApproval – academic advisors (PDPinstructor for any deciding major) approve your Course Planning Worksheet via WebAdvisor

You will only be able to register for courses that are approved by your academic advisor (PDP instructor for any deciding major); therefore, this step is essential. Your advisor’s approval of the courses on your Course Planning Worksheet takes the place of a signature on a handwritten form. Advisors have the option of adding courses, as well as removing them from your plan if necessary.

• Make sure your Course Planning Worksheet contains all of your preferred courses for applicable terms
• Notify your advisor via WebAdvisor
• Log on to WebAdvisor
• From the Main Menu, click on Students.
• Click on E-mail My Advisor(s) under the Communication section.
• Check your major advisor (portfolio advisor for any deciding major).
• Type My Plan is Ready to View and I Need to Make an Appointment in the subject line AND e-mail text line, click Submit.
• You and your advisor will set up an appointment time to discuss your Course Planning Worksheet.
• Print out a copy of your Course Planning Worksheet BEFORE you go to your appointment. You can use the “Shrink to Fit” option so that it will all appear on one page.
• During the appointment, your advisor will make any necessary changes and approve your Course Planning Worksheet online, which will generate an email to you.

Step 3: SelectPreferred Sections and Register for courses – from yourapproved Course Planning Worksheet

• Once you have received the email stating that your advisor has approved your worksheet, you are set to select preferred sections and register for courses. You can select preferred sections prior to the registration period; however, you must wait until 12:00 noon, August 30 to make course changes for the fall semester. You can make course changes for the fall semester through the drop and add period (September 10).
• Log on to WebAdvisor
• From the Main Menu, click on Students.
• Click on Register for Sections from the right side of the screen.
• Click on Register From My Worksheet.
• Verify that your program is correct, and select Yes from the drop-down box (notify the Registrar’s Office if your program or major needs to be changed), then click Submit.
• Select the courses for which you wish to find sections, then click Submit.
• You will see all of the sections available for each course that you chose. You may have to choose only a few courses at a time, due to the limit set on the search results. Select the sections that you wish to register for, then click Submit.
• This will take you to the screen that shows all of your preferred sections, as well as sections that you are currently registered for.
• When registration opens, choose one of the following:

Registering for Sections with a Preferred List

Please note: All courses that you wish to register for must be approved online by your advisor prior to these steps!

· Login to WebAdvisor

· Select Students

· Select Register and Drop Sections

· Your preferred sections will be listed at the top

· Select Register from the drop down box beside each section that you wish to add

· Click Submit

· You will receive a confirmation that the selected sections were added, or an error message will appear in red at the top of the screen

· If an error message is received, nothing will take effect until the error is corrected, i.e. place yourself on the wait list for a closed course instead of registering for it, remove the course in conflict by selecting the blank line from the drop down box, etc.

Registering for Sections without a Preferred List

Please note: All courses that you wish to register for must be approved online by your advisor prior to these steps!

· Login to WebAdvisor

· Select Students

· Select Registerfor Sections

· Select Register from my worksheet

· Click Submit to confirm your program

· Place a check mark in the box to the left of each course you wish to find sections for

· Click Submit

· Place a checkmark in the box to the left of yourpreferred section for each course

· Click Submit

· Select Register from the drop down box beside each section that you wish to add

· Click Submit

· You will receive a confirmation that the selected sections were added, or an error message will appear in red at the top of the screen

· If an error message is received, nothing will take effect until the error is corrected, i.e. place yourself on the waitlist for a closed course instead of registering for it, remove the course in conflict by selecting the blank line from the dropdown box, etc.

Dropping Sections

Please note: Make sure that you are selecting the appropriate course. If the course was not planned for and approved online, you will not be able to add it back!

· Login to WebAdvisor

· Select Students

· Select Register and Drop Sections

· Place a check mark in the box to the left of each section you wish to drop

· Click Submit

· You will receive a confirmation that the selected sections were dropped

• NOTE: Registration rules will be checked at this point in the process. Students who have holds applied by the Business Office, Registrar’s Office, and/or Student Affairs will be stopped at this point in the registration process; please contact the appropriate office to have the hold(s) removed. If you do not meet the eligibility requirements for a particular course, you will receive an error message in red at the top of the screen.
• Registration Results will be displayed, which includes the courses that were just added or dropped and all of the sections that you are currently registered and/or wait listed for.
• Click OK to finish and return to the main menu. This process can be repeated as many times as necessary, as long as registration is still open.
• Please look over your schedule for each term to ensure that it is correct. This can be done by going to My Class Schedule from the Student menu.
• Please contact the Registrar’s Office if any exceptions to course registration need to be made that did not go through on WebAdvisor; this will most likely involve a form that needs to be filled out so stopping by the office might be best. Also, please do not hesitate to email or call if you are having trouble with this process:
• Heather Barnhart, Assistant Registrar
• hbarnhar@bridgewater.edu
• 540-828-5494
• Amber Beall, Administrative Assistant
• abeall@bridgewater.edu
• 540-828-5314
• Elizabeth Bill, Secretary in the Registrar’s Office
• ebill@bridgewater.edu
• 540-828-5312

Important Notes:

CHANGING TERMS – Once your advisor has approved a course for a certain term, you cannot register for the course in another term. If you think that you may need to switch the term in which you wish to take the course,please have your advisor approve the course for both terms.

CONFLICTS – WebAdvisor will not allow you to register for a conflict, even if the overlap is only a few minutes. Please register for one of the courses and get the professor of the other course to send the Registrar’s Office an email stating that the overlap has been approved. We will then add you to the second course.

ERROR MESSAGES – After your sections have been selected and you hit Submit to register, please pay attention to any error message that may appear in red at the top of your screen. If you get an error message, you will not be registered for ANY of the selected sections. You must correct the error and press submit again.

LABS – Just like regular classes, labs must be added to your course planning worksheet and approved by your advisor before you can register for them via WebAdvisor. Labs can be searched for by entering the department and course number with an L following—no space between the number and L, example: BIOL 100L.