Bridgewater College FERPA Policy Statement

A.  Student Rights.  The Family Educational Rights and Privacy Act (“FERPA”) afford eligible students certain rights with respect to their education records.  An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.  These rights include:

 

B.  Types, Locations, and Custodians of Records.  The following is a non-exhaustive list of the types of records that Bridgewater College maintains, their locations, and custodians.

Types

Location

Custodian

Admissions Records

Admissions or Registrar’s Office

Director of Admissions or Registrar

Financial Aid Records

Financial Aid Office

Director of Financial Aid 

Cumulative Academic Records

Office of the Registrar

Registrar

Health Records

Health Center

Director, Student Health Services

Financial Records

Office of Student Accounts

Vice President of Finance

Placement Records

Career Services Center

Director of Career Services

Progress Records

Office of the Registrar 

Registrar

Disciplinary Records

Student Life, Academic Dean or President’s Office 

Academic Dean, Dean of Students or President’s Office

Student Employment Records

Financial Aid Office or Payroll Office

Director of Financial Aid; Director of Human Resources



C.  Disclosure without Consent.  FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations.  Except for disclosures to College officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure.  Eligible students have a right to inspect and review the record of disclosures.  A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student:

 

D.  Directory Information.  FERPA permits the disclosure of information deemed by the College to be “Directory Information” without written consent.  (§99.31(a)(11)) This information includes:

The College may disclose any of these items at its discretion, without prior written consent unless the student notifies the registrar in writing that he or she does not wish to permit such disclose. Requests for non-disclosure by the student are in effect from the date received in writing from the student until rescinded in writing by the student.


Students are encouraged to contact the College Registrar (Flory Hall, ext. 5313, email address This email address is being protected from spambots. You need JavaScript enabled to view it. ) with questions about this Policy.